Ohio 1099 Filing Requirements 2023

The Ohio Department mandates IRS Form 1099-R only if the payment has been reported.

The due date for filing Ohio Form 1099 is January 31, or within 60 days after business discontinuation.

Yes, if you're an employer in Ohio and you withheld Ohio income tax from your employees during the year, you need to submit Form W-2 for each of them. This rule applies to Ohio residents and employees who worked in Ohio without income tax withholding.

Yes. If you file electronically, you must submit Form W-2 using the W-2 Upload Feature on the Ohio Business Gateway. In this case, Form IT-3 is not required. If you choose not to use the W-2 Upload Feature, you must file the paper IT-3 form without including the corresponding W-2s.

Tax1099 prepares and transmits all the necessary forms to the state for you.

A: The deadline to file Ohio Form W-2 with the Ohio Department of Taxation for the 2023 tax year is January 31.

For the year 2022, the Ohio Department of Taxation has established penalties for late filing of W-2 forms, delayed tax deposits, and incorrect filing:

• Late Filing of W-2 Forms:
If you file W-2 forms after the due date, the penalty is $50 per month, with a maximum cap of $500 or 5% of your unpaid tax per month, up to a maximum of 50% of the tax due.
• Late Payment of Taxes:
If you do not pay the tax deducted or withheld from your employees' compensation on time, a penalty of 50% of the tax due may be imposed, unless you can demonstrate there was a reasonable cause and not willful neglect.

Additionally, interest will accrue on the unpaid tax at the rate specified in the Ohio Revised Code.

Note: If you fail to file W-2 forms and do not pay the taxes on time, you will be subject to both of the penalties mentioned above.

• Not Filing When Required:
If you do not file your return or the IT-3 transmittal of the W-2 statement when required, the penalty is $50 per month, with a maximum cap of $500 or 5% of your unpaid tax per month, up to a maximum of 50% of the tax due.

Yes, you can e-file 1099 forms with the State of Ohio. If you choose to e-file, you can utilize services like Tax1099, which offer convenient e-filing options for Form 1099-R with Ohio. Tax1099 can also assist in sending 1099 form copies to recipient through postal mail and through IRS-complaint eDelivery.