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Understand Kansas direct filing needs, the forms you must report, the thresholds to apply, key deadlines, and how the IRS Combined Federal/State Filing Program works with Kansas.
Miscellaneous Information
File this form directly with Kansas if you withheld state tax, and when the Combined Federal/State Filing (CF/SF) wasn't used, doesn't apply, or if it doesn't transmit the return to Kansas.
Nonemployee compensation
File 1099-NEC with Kansas directly if payments are withheld, when CFSF wasn't used, doesn't apply, or it doesn't transmit the return to Kansas. 2026TY federal rules require reporting of $2,000 or more in nonemployee compensation. Also, report consumer product direct sales totalling $5,000 or more in the applicable checkbox, and file regardless of the amount if there was federal withholding.
Payment Card and Third-Party Network Transactions
File this form directly if you withheld state tax, when CFSF wasn't used, doesn't apply, or it doesn't transmit the return to Kansas. According to 2026 TY federal rules, you’ll must report transactions made via payment cards at any amount. For TPSO payments, you must report only when both of these conditions are met: gross payments exceeding $20,000 and total number of transactions more than 200.
Broker and Barter Exchange Transactions
File directly with Kansas when state withholding is reported, the return is not eligible for or filed through the CF/SF program, or the IRS does not transmit it to Kansas. For 2026TY, report applicable sales or redemptions of securities, futures, commodities, and barter-exchange transactions. Follow the federal Form 1099-B instructions for applicable reportable amounts.
Distributions From Pensions and Retirement Plans
File directly with Kansas when state withholding is reported, the return is not eligible for or filed through the CFSF program, or the IRS does not transmit it to Kansas. For 2026TY, file federally reportable distributions from pensions, annuities, retirement or profit-sharing plans, IRAs, insurance contracts, or similar arrangements totalling $10 or more.
Certain Government Payments
File directly with Kansas when Kansas withholding is reported, the return is not eligible for or filed through the CF/SF program, or the IRS does not transmit it to Kansas. For 2026TY, the threshold depends on the payment type: $10 or more for state/local tax refunds and unemployment compensation, $2,000 or more for reemployment trade adjustment assistance, taxable grants, and government-paid family leave. And for agricultural payments, follow the federal Form 1099-G instructions.
Interest Income
File directly with Kansas when state withholding is reported, the return is not eligible for or filed through the CF/SF program, or the IRS does not transmit it to Kansas. For 2026TY federal filing, report $10 or more of interest. Some cases use a $2,000 threshold instead.
Certain Gambling Winnings
File directly with Kansas when W-2G is federally reportable. For 2026TY, that threshold is $2,000 which is subject to game-specific rules and in some cases the 300-times-the-wager test. Backup withholding only applies when winnings meet the reporting threshold and other backup withholding conditions are also met.
Wage and Tax Statement
Submit a Kansas copy for each employee for whom a federal Form W-2 is required. For 2026TY, a federal Form W-2 is generally required when wages paid reach $2,000 and no federal income tax, Social Security tax, or Medicare tax was withheld. If any of those taxes was withheld, Form W-2 is generally required regardless of the wage amount, subject to other federal filing rules. When filing with Kansas, report Kansas wages and withholding in the applicable state boxes and use the complete KS withholding account number.
Note:
Feb 1, 2027, is the due date to send most of the recipient statements for Forms 1099 and W-2G for 2026TY. The same deadline also applies to federal Form 1099-NEC IRS-filing and sending recipient copies. Meanwhile, Forms 1099-B, 1099-DA, and 1099-MISC (boxes 8/10) recipient statements are due later by Feb 16, 2027 (as Feb 15 is a federal holiday).
The eFiling threshold for direct Kansas filing is 51 or more records per form type. Anyone filing 50 or fewer records per type can take the paper route. But eFiling is still available for paper filers and it’s recommended for faster, more secure transmissions.
One more thing to remember is, if a business closes or stops withholding during the year, the final Kansas reports are due within 30 days after the end of the month the business closed or last paid wages.
Reduce manual, repetitive tasks, and report information returns accurately in a secure workflow with Tax1099.
Kansas State takes part in the CFSF Program. This means that if a filer participates in the program and an eligible return has no KS income tax withholding, then CFSF may satisfy the state’s filing requirement. The form is then sent to KS directly via CFSF.
So, you’ll have to file directly with KS when:
But whenever KS withholding is reported, don’t forget to include the withholding amount in the eFiled Form KW-3 annual return. This is important.
If paper W-2s or information returns accompany a Kansas withholding filing, you should include proof of the eFiled KW-3 confirmation.
Here’s the paper mailing address for eligible filers: Kansas Department of Revenue, PO Box 3506, Topeka, KS 66625-3506.
For 2026TY 1099s and W-2Gs which are filed federally in 2027, you must use IRIS because FIRE is being retired. Also, federal W-2s must continue to be filed with the Social Security Administration through its approved eFiling system.
Note: Tax1099 charges $4.99 per form for KW-3.
OBBBA changed several federal information reporting thresholds for payments made in 2026. Kansas generally follows the Internal Revenue Code on a rolling basis when determining its taxable income. So, OBBBA provisions generally apply to Kansas taxable income too, unless the state legislature specifically passes a law opting out.
That said, Kansas's 1099 filing requirements, withholding rules, thresholds, and procedures are a separate matter, set by the Kansas Department of Revenue, and don't automatically change just because federal OBBBA rules did.
For 2026 payments, OBBBA increased the federal reporting threshold to $2,000 from the earlier $600 for Form 1099-NEC nonemployee compensation and some Form 1099-MISC categories. Exceptions include $10 for royalties and substitute payments in lieu of dividends or tax-exempt interest, $600 for cash payments for fish and gross proceeds paid to attorneys, and $5,000 for direct sales of consumer products for resale. Payments subject to backup withholding generally remain reportable regardless of amount.
For Form 1099-K, payment card transactions follow a separate federal rule and are reportable at any amount. For TPSOs, reporting applies only when gross payments exceed $20,000 and the number of transactions is more than 200.
OBBBA also affects federal Forms W-2 and W-2G. For 2026 wages, the federal Form W-2 reporting threshold is $2,000 when no federal income, Social Security, or Medicare tax was withheld. Form W-2 remains required when one of those taxes was withheld or another federal filing rule applies. For Form W-2G, the applicable 2026 reporting threshold is $2,000, subject to the game-specific rules and the 300-times-the-wager test, where applicable.
Meanwhile, KS-specific filing procedures remain. Use CFSF only when the return is eligible, the filer participates in the program, no Kansas withholding is reported, and the return is transmitted to Kansas. And file directly when Kansas withholding is reported or CFSF is not used, does not apply, or does not transmit the return.
Common forms that KS requires include 1099-MISC, 1099-NEC, 1099-K, 1099-B, 1099-INT, 1099-R, W-2G and W-2.
For eligible forms with no Kansas withholding, CFSF can satisfy the Kansas filing requirement, but only if the filer participates in the program and the return is actually transmitted to Kansas. Direct filing with KDOR is required when Kansas withholding is reported, or when CFSF isn't used, doesn't apply to the form, or doesn't transmit the return.
Not necessarily, if the form is CFSF-eligible, you participate in the program, no Kansas income tax was withheld, and the return is successfully transmitted to Kansas through CFSF.
Kansas normally requires W-2s, W-2Gs, 1099s, and Form KW-3 by Jan 31. Since Jan 31, 2027 falls on Sunday, the deadline moves to Feb 1, 2027.
eFile if you’re submitting 51 or more records per form type. 50 or fewer records can be paper-filed or eFiled voluntarily. Kansas may permit a non-eFiling method when electronic filing would create a hardship. But Form KW-3 must be eFiled.
Form KW-3 is the annual Kansas withholding return and serves as the transmittal for W-2s and information returns that report Kansas withholding. It's due February 1, 2027, and must be eFiled. If eligible paper forms are mailed and tied to Kansas withholding, include a copy of the electronic KW-3 filing confirmation with them.
OBBBA changed several federal reporting thresholds for 2026. Since Kansas follows the federal tax code on a rolling basis, those changes generally carry over to Kansas taxable income too, unless the legislature specifically opts out. But Kansas's 1099 filing rules, withholding, thresholds, and procedures are handled separately by KDOR and don't change just because OBBBA did. KS-specific filing procedures still remain.
Tax1099 supports applicable federal, CFSF, Kansas direct-filing, W-2, W-2G, and Form KW-3 workflows from one platform so that you don’t have to switch between multiple tools.
One secure, streamlined Tax1099 workflow covers applicable Kansas 1099, W-2G, W-2, and KW-3 filings.