Reduce Business Risk With Real-Time TIN Matching and increase accuracy of your reporting.
Bulk TIN Matching
Search the SSA database to check up to 100,000 TINs at once with Tax1099's real-time TIN Match service.
Avoid penalties of up to $260 per form due to incorrect information. With TIN Matching service validate data before reporting and reporting liability
Tax1099 is an IRS-authorized e-file provider enabling businesses to e-file a variety of business tax forms conveniently. You can search TINs, EINs, SSNs, and more per the IRS database through Tax1099 TIN Lookup. We search the SSA database to return your searched entries with accurate results.
It is essential to note that Taxpayer Identification Numbers (TINs) are issued to businesses and nonprofits, whereas Social Security Numbers (SSN) are issued to individuals.
A business taxpayer is required to specify their TIN in the business tax forms for the IRS to verify.
Follow the steps below to check the TIN Match status for your entity:
Businesses that have large vendor lists and very little time on their hands need an effective advantage that will enable them to conduct bulk TIN Matches effortlessly.
Our API team will get in touch with your accounting teams to access the vendor data. Further, we will conduct the TIN Matches on your behalf, and send real-time updates to keep you posted about the status.
Additionally, we send automated W-9 request emails to vendors that did not provide the correct information, providing you with a lifecycle TIN Match API.
Essentially, Tax1099's TIN Match API provides you with a dedicated team of specialists who work to enable tax compliance for your business
TIN Match is a tool to confirm the name and taxpayer identification number for 1099 vendors. We check the information for you with the IRS database. That way you know you are filing with the most correct information.
TIN, Taxpayer Identification Number, businesses or charities in place of SSN used by individuals, for bank accounts and filing with IRS. Application for the TIN Matching be made after successful completion of the two-step eServices Registration process with IRS. Now it's very simple to verify a TIN with Tax1099.com, and also offering TIN Match for Business and Bulk TIN Match services as well.
Yes! You can register with the IRS E-Services tool. Plan on the process taking a few weeks to complete. The IRS needs to confirm your SSN and name along with some tax details you enter.
Then they will send you a login ID and password via the US Postal Service. For Interactive Sessions, you will receive immediate results.
For Interactive Sessions, you will receive immediate results.
For Bulk Sessions, you receive results in a few hours to a day or two.
You can also have a service perform all these tasks for you. Tax1099.com offers TIN Matching service which uses the Bulk Session feature. You enter or import your vendors the same way you do to create your 1099s. Select TIN Match and the site takes care of the rest. You get an Accepted or Rejected status for each Match requested. Those results remain online in your account.
The IRS validates the TIN /Tax ID Verification /Tax ID Matching in their database when you file a 1099. When they receive a TIN/name combo that doesn't match they issue a CP2100 or CP2100A. That means the Payer has to issue a B-notice to the Recipient. Later you may receive a penalty notice if the incorrect information is not fixed.
Those penalties can be up to $260 per occurrence. Even for a small filer a few of those will add up to an amount you don't want to pay. The largest penalty is $3,000,000 with a smaller max for small businesses.
Being proactive and using a TIN Match service can help you or your clients avoid those penalties. Check the TIN and name before issuing payment to provide even more protection. Doing the match that way also encourages the vendor to comply since they know you won't pay until they do.
When the IRS rejects your TIN Match, you should follow up with the vendor to confirm the information. Collecting a W-9 is the proper way to do this, but you may have already collected a W-9 from the vendor. In that case, it may be a good idea to call or email the person who completed the form. Often there is confusion over what name to enter the name lines on the W-9 form.
For clarification, line 1 on the W-9 is for the taxable entity name. That may be the individual's name if they operate a sole-proprietorship or single-member LLC, even if they designated a "doing business as" name when they created their Employer Identification Number. For those two entities, the IRS actually prefers they enter their SSN, but will accept the El N as well. Line 2 on the W-9 is for a business or disregarded entity name. This is where the "doing business as" name belongs.
When vendors confuse those, they aren't trying to get away with something (usually). They just don't know what goes where.
The government has increased inspection of filers in the last few years. Using tools like TIN Lookup help you stay in compliance. Proactive TIN matching is something the IRS recommends. The IRS also looks for your TIN Match process when they develop a penalty notice. Checking the TIN/name combinations can help you reduce the penalty in the first place.