Form 941 Mailing Address – Where To Mail Form 941 For Quarterly Report?

A quick brief on Form 941, state-wise mailing addresses for the quarter + tips to send your 941 forms faster.

When businesses roll out payments to employees, they have to withhold certain federal taxes from the incomes paid. This is called tax withholding. Form 941 requires employers to report the withheld amount in addition to reporting the employer’s share of Social Security or Medicare tax. 

If you’re an employer and you have completed your tax information reporting with Form 941, your next steps would be to mail the IRS Form 941 or eFile the forms online. 

Considering the safety of taxpayers in light of the virus outbreak and with the intent to promote electronic filing, the IRS is advising filers to choose eFiling instead of paper filing. The IRS even reduced the threshold for paper filing for certain forms, indicating that the threshold will be narrowed further with each tax year. 

For now, let’s focus on Form 941 and the various ways to file the federal form efficiently and safely. 

You can choose to skip to what you’re looking for with the quick links below.

Quick Links

• What Is Form 941
• When Is Form 941 Due?
• Form 941: Penalties For Late Filing
• Where To Mail Form 941?
• eFile Form 941 Easily In 3 Steps

The following will discuss briefly the important information regarding Form 941.

So, let’s get to it. 

What Is Form 941? 

Form 941 is an IRS information return. It is used to report income taxes, Social Security tax, or Medicare tax withheld from employees’ pay. If you’re an employer and you’ve withheld the above taxes from your employee’s pay, then you probably need to file Form 941 for every quarter. 

When Is Form 941 Due? / What Is The Due Date For Form 941 2025?

The IRS states that taxpayers need to submit before Form 941 due date by the end of every quarter as follows.

Quarter	Due Date
January, February, March	April 30
April, May, June	July 31
July, August, September	October 31
October, November, December	January 31

Form 941: Penalties For Late Filing & Unpaid Taxes

The IRS requires employers to file Form 941 before or by the due date to prevent late filing penalty assessments. The penalty assessments vary in accordance with the filing delay. The longer you put off your Form 941 filing, the more penalties + interest your forms accrue.  

Note: The IRS imposes a standard 5% of the unpaid tax amount as a penalty for delayed Form 941 filing.  The following is an overview of the late filing penalty for Form 941 excluding this standard figure, and only a representation of the penalty for unpaid taxes. 

Form 941 Tax: Late By (Days)	Penalty
1 to 5 days	2% of the tax due will be calculated as a penalty
6 to 15 days	5% of the tax due will be calculated as a penalty
16 days or more	10% of the tax due will be calculated as a penalty
10 days within the IRS notice for delayed submission	15% of the amount due will be calculated as a penalty

Where To Mail Form 941?

Here’s a state-wise mailing address table for easier Form 941 mailing. 

If You’re In	Mail Return Without Payment	Mail Return With Payment
Connecticut	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Delaware	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
District of Columbia	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Georgia	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Illinois	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Indiana	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Kentucky	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Maine	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Maryland	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Massachusetts	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Michigan	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
New Hampshire	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
New Jersey	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
New York	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
North Carolina	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Ohio	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Pennsylvania	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Rhode Island	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
South Carolina	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Tennessee	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Vermont	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Virginia	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
West Virginia	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Wisconsin	Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005	Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532
Alabama	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Alaska	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Arizona	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Arkansas	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
California	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Colorado	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Florida	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Hawaii	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Idaho	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Iowa	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Kansas	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Louisiana	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Minnesota	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Mississippi	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Missouri	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Montana	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Nebraska	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Nevada	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
New Mexico	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
North Dakota	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Oklahoma	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Oregon	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
South Dakota	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Texas	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Utah	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Washington	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100
Wyoming	Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100

If you do not have a principal place of business or do not have a registered legal residence, you can mail your Form 941 to the following address. 

Mail Return Without Payment	Mail Return With Payment
Internal Revenue Service PO Box 409101 Ogden, UT 84409	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100

If you’re an exempt organization; governmental entity; or Indian tribal governmental entity, then you must mail Form 941 to the following address regardless of your principal place of business or legal residence. 

Mail Return Without Payment	Mail Return With Payment
Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005	Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100

Source: IRS Alternatively, you can file your Form 941 online easily with Tax1099 – a convenient approach to 941 filings.

eFile Form 941 In 3 Easy Steps

Tax1099 – an IRS-authorized agent enables you to prepare, validate, and file your returns electronically in just three quick steps. 

Sign up here to get started. 

• Step 1: Import your tax-sensitized data 

Easily import your bulk data with Tax1099’s sleek integration widget. Alternatively, you can just upload your excel data to Tax1099 and enable our platform to populate the electronic forms for you. 

• Step 2: Validate your reports 

Once the forms have been populated with the correct data, you can validate the data with a variety of identity checks, such as TIN match, address validation, and other KYB checks. 

• Step 3: eFile 

After thorough validation, you can choose to schedule your returns for the IRS due date or manually eFile your returns before the deadline. Our eSchedule tool has been designed to reduce last-minute stress for taxpayers during filing season. 

Get Started Now | See What Tax1099 Can Do For You