Top 6 1099-S Software for 2026: Real Estate Reporting Tools

When you’re filing Form 1099-S for real estate transactions, you have to deal with hundreds or even thousands of forms, looming deadlines and the rush of the closing day. Settlement agents and title companies know this pressure well. Making mistakes isn’t an option here as the IRS rejects inaccurate forms, costing you both time and money.

So, what the filer (usually the settlement agent or title company) needs is a clean seller record, verified TIN, accurate gross proceeds, and a simple, reliable way to get those copies out to the recipients on time.

The software succeeds when it minimizes those big risks, the data gaps, and late corrections. So, our mission today is to evaluate the six reliable 1099-S software providers.

Before we dive into the six platforms, note that these are the key buying points we have focused on.

We looked at data import methods like CSV, SFTP, and API

• Validation depth, in-built tools, etc.
• How easy is filing corrections
• Delivery options available
• Governance and security measures
• Integrations supported
• Customer support channels
• Total cost of e-filing & add-on features

1. Tax1099

About the Platform

Zenwork Inc. launched Tax1099 in 2010 after recognizing how frustrating tax compliance had become. The founders saw businesses struggling with expensive, complicated paper filing systems that ate up time and resources. This is how Tax1099 was born.

The platform has earned recognition as a two-time ‘Accountex User Favorite Award’ winner in the ‘Tax Add-On’ category. In 2018, Inc. Magazine included Tax1099 in its list of the 5000 fastest-growing companies nationwide. It is an IRS-authorized, cloud-based e-filing platform that’s designed to automate the process of filing and managing the IRS tax reporting forms for businesses, accountants, and tax profs.

Core Capabilities

• This unified platform handles 1099-S along with other forms like 1099, 1098, W-2, and 1042-S.
• Data flows in through accounting software integration, CSV or Excel uploads, secure SFTP connections, or REST API integration.
• The data validation suite includes TIN and name matching, USPS address verification, and schema checks.
• Recipients can access their forms through a secure portal with downloadable PDFs with optional print-and-mail service.
• Security features include role-based access, MFA/SSO, comprehensive audit logs and multi-EIN dashboard.

Ideal Users

• Title companies, escrow teams, lenders and high-volume filers who need automation with strong oversight controls.

Pricing

It offers volume-based tiered pricing starting at $2.99 per form for 1 to 20 forms and decreases as the form count increases. Custom pricing is also available for 1000+ forms.

2. 1099Online

It’s part of TRS Holdings Inc. The platform was born out of frustration of dealing with complex compliance rules and stressful paper filing processes. They want businesses to focus on the essentials so that they are compliant and not overwhelmed by a lot of heavy features.

Core Capabilities

• This is a web-based preparation, and you can e-file with basic correction workflows.
• Data can be uploaded via CSV and Excel along with simple field mapping.
• Recipients get their forms via a portal or PDF with mailing as option.
• The organization dashboard can handle multiple business profiles.

Ideal Users

Businesses seeking straightforward 1099-S workflow with minimal onboarding time.

Pricing

It offers tiered pricing as well which starts at $3.49 per form for first 10 forms, $2.49 for 11 to 50 forms, $1.99 for 51 to 150 forms, $1.25 for 151 to 1000 and $0.69 for forms over 1000.

3. Track1099 (Avalara 1099)

Now known as Avalara 1099 & W9 (formerly Track1099), this platform is part of Avalara’s comprehensive compliance suite designed to simplify IRS reporting requirements. Its core mission is to help businesses avoid costly B-Notices and penalties through intelligent automation and seamless integrations with popular accounting systems.

Core Capabilities

• E-filing with real-time status notifications.
• Native connections to QuickBooks, Xero, NetSuite and Bill.com eliminate duplicate entry.
• Recipients can access their forms electronically or through USPS mailing.
• Team permissions include 2FA and SSO options

Ideal Users

Finance and tax teams already working within Avalara ecosystem or using connected accounting applications.

Pricing

The pricing starts at $3.10 per form for the first 15 forms and add-on services like may cost more.

4. TaxBandits

TaxBandits began its journey as ExpressTaxFilings back in 2012 and evolved into TaxBandits in 2017. Since then, its mission has been simple, to take the headache out of IRS e-filing so businesses can save time and focus on what really matters, which is their core operations.

Core Capabilities

• It has a multi-client dashboard with granular role assignments.
• It handles 1099-S e-filings, corrections, and amended returns.
• Upload data through CSV, SFTP, or API with webhook updates.
• You get access to the recipient portal and print-and-mail services.

Ideal Users

Accounting firms and service providers juggling multiple entities.

Pricing

Federal filing fees start at $2.75 per form for 1-49 forms. It drops with volume to as low as $1.99 per form for over 500 forms.

5. Sovos

In 1979 two founders huddled at kitchen table in a Massachusetts suburb dreaming up a way to apply technology to calculating sale tax rates. This effort led to the founding of Taxware and eventually evolved into the global tax software now known as Sovos.

Core Capabilities

• 1099-S e-filing with managed corrections and workflow approvals.
• APIs and built-in connectors link directly with major ERP and accounting platforms.
• Offers policy-based data retention, detailed audit trails, secure SSO/SAML authentication.
• It includes print-and-mail options and recipient access portals.

Ideal Users

Enterprises that need strong compliance controls, deep software integrations, and enterprise-level security infrastructure.

Pricing

Customers must approach the company for a custom quote. The final costs vary based on use cases, companies and other factors.

6. eFile4Biz

It has been around since 2000 and is based in California. eFile4Biz is an online, cloud-based platform. As an IRS-approved provider, they focus on eliminating the traditional pain points: no software to download, no printing hassles, no manual submissions.

Core Capabilities

• Web-based 1099-S e-filing with basic correction tools.
• The platform supports easy CSV imports and built-in address validation.
• It also offers same-day or last-minute print-and-mail options.
• All documents are stored in a centralized archive

Ideal Users

Small to mid-sized operations wanting simple online filing with reliable mailing services.

Pricing

It offers three service tiers. Combined print, mail, and e-file pricing ranges from $1.35 to $4.75 per form and it varies with volume.

How to Choose the Right 1099-S Platform

Choosing the right software for your real estate proceeds reporting doesn’t have to be a headache. Here’s a simple guide to pick your 1099-S partner.

Volume and Complexity

• Single office, light volume: Prioritize ease of use, quick templates, and simple per-form pricing.
• Many locations or multiple EINs: Demand robust bulk 1099-S import, role controls, and a central dashboard.

Data Intake and Quality Gates

• Must-haves: The platform must have CSV/Excel mapping. Crucially, look for mandatory checks like TIN/name matching, USPS address checks, and duplicate detection.
• Nice-to-have: If you’re a high-volume filer, ask about scheduled SFTP drops and API/webhooks to sync from LOS/ERP.

Closing Changes and Fixes

• Look for guided replace/void workflows and a clear version history. The system should automatically re-deliver corrected copies to recipients.
• You need clear status updates, showing if a return is “Submitted” or “Accepted/Rejected.” If rejected, the platform must provide specific rejection details so you can fix it quickly.

Recipient Experience

• Ensure the platform supports e-consent and provides a secure portal, downloadable PDFs, and a print-and-mail fallback option.
• The platform should also provide delivery tracking and access logs for audit purposes.

Security and Oversight

• The platform needs a security armour. This includes role-based permissions, MFA/SSO, solid audit trails, and data retention policies.
• Approval steps for sensitive edits and submissions.

Integrations and Automation

• Does the software play nicely with your existing accounting or ERP systems? Look for connectors or open APIs, SFTP for batch feeds, and webhook for status updates.
• The goal of automation is to reduce manual keying across the entire process.

Support and Total Cost

• Compare pay-as-you-go rates versus subscriptions, and be sure to check for hidden fees, especially for mailing and 1099-S corrections.
• Finally, review the support quality. If you’re filing near a deadline, you’ll want reliable chat or phone availability. Also, look for onboarding resources.

FAQs

1. When multiple parties are at the closing table who must file 1099-S?

The person responsible for the closing is typically the filer. If the contract assigns the filing task to another party, make sure you document that assignment clearly and align the workflow before closing day.

2. What seller certifications can remove the need to file?

Principal residence sales may qualify for exemption, but sellers must certify their eligibility. Keep signed certifications with your files as they document your reasoning and justify why filing wasn’t necessary.

3. How do we fix TIN issues before submission?

You should run TIN/name checks during the import process. Resolve mismatches immediately and then revalidate before you hit the e-file button to avoid rejects and re-mailing.

4. We imported the data, but the real estate deal fell apart. What now?

Use your platform’s draft and void controls. The key is to keep those drafts separate from returns that have been filed and ensure your system requires an approval step before any data is sent to the IRS.

5. How long do we need to keep all these 1099-S records?

You need to maintain source documents, file receipts, and recipient acknowledgments according to your internal policy and regulatory guidance.

6. Does the software handle combined filing for multiple EINs?

Yes. But choose wisely! You need a tool with multi-EIN dashboards, scoped permissions, and reporting features that let you filter easily by entity, location, and tax year.

Conclusion

Here’s a final thought to chew on based on everything we’ve covered. When you’re evaluating 1099-S software, your choice boils down to three connected things: your filing volume and complexity, your entity mix, and your need for automation and control.

• Tax1099 is ideal for payers who desire enterprise-style control and automation without requiring a heavy IT lift. It offers deep validations, flexible imports, and smooth recipient delivery.
• Online1099 prioritizes ease of use, offering a fast and simple path for common filings.
• Track1099 and TaxBandits are designed for teams that specifically value integrations or efficient multi-client/multi-EIN workflows.
• Sovos focuses on large organizations, offering strong governance and scaling capabilities for many business units.
• eFile4Biz serves smaller filers, emphasizing simple online processes and dependable mailing operations.

Bottom line: Prioritize early validations, clear correction paths, and recipient-friendly delivery.

Do you want hassle-free 1099-S filing?

With Tax1099, automate workflows, reduce errors, and file with confidence.

Start e-filing