Top 7 IRS-authorized eFile Providers for Fast & Compliant 1099 Reporting in 2025

We know that e-filing rules can be overwhelming. As per the latest IRS regulation (T.D. 9972), payers submitting 10 or more information returns – such as 1099s, W-2s, and 1095s, must file online. This drastic change needs to be implemented to avoid steep penalties ranging from $60 to $340 per return depending on how late payers file, and a minimum of $680 per return for intentional disregard. That’s why it’s essential to pick the right e-file partner for the 2025 season.

Read on to know about some of the most reliable IRS-authorized e-file providers that can save both stress and money.

Evaluation Criteria

Here are some key factors that the payer must consider while choosing the perfect IRS-authorized e-file provider:

• Forms Supported – Go for providers that handle a wide range, from 1099-NEC and MISC to W-2s, ACA forms, and more.
• Data import & API – Uploads via CSV, SFTP, REST/JSON or accounting software connectors save quite a lot of time.
• State Filing (CF/SF) – Efficient and automatic state uploads equate to less trouble in achieving multi-state compliance.
• Security Certifications – SOC 2, ISO 27001, or PCI-DSS compliance certify that the data is secure.
• TIN Matching – For accurate reporting, use the real-time or batch option.
• Clear Pricing – Choose platforms that keep charges simple and up-front; no hidden costs.
• Support SLA – Choose providers that resolve any issue within 24 hours via live chat or phone call.

Tax1099 – by Zenwork

Zenwork-powered Tax1099 is an all-in-one compliance hub recognized for its quick, compliant and timely filing. It is trusted by 750K+ SMBs and enterprise accounts contractors, landlords, professional firms, SaaS platforms, etc.

Why Tax1099 Stands Out

• Broad Form Library – Handles everything from 1099-NEC, MISC, INT, and DIV to W-2s, ACA forms, 94x, 5498, 3921/3922, 1042-S. It even offers corrections for prior years.
• Versatile Data Imports – Drag and drop Excel or CSV files, sync directly with QuickBooks, connect Xero or NetSuite, or set up secure SFTP transfers. Payers can also use the free REST API sandbox.
• Compliance Automation – Instant TIN matching, USPS address checks, duplicate data detection, and electronic W-9 form collection with e-signatures help to keep filings clean and ready for audit.
• Federal & 50-State E-Filing – The platform handles Combined Federal/State (CF/SF) submissions. It supports direct XML uploads too, for states that require separate filing.
• Recipient Delivery & Archive – Access forms through a secure portal with consent tracking. Payers can also send branded emails, select optional USPS First-Class mailing, and employ long-term archiving (4+ years).
• Workflow Management – Designed for bulk filers, manage the filing process by adding users to perform different tasks, such as data entry, review, form approval, form submission, or any combination of tasks.
• Security & 24/7 Support – SOC 2 Type II, ISO 27001, AES-256 at rest, and TLS 1.2+ secures data in transit. Support is available 24/7 by chat, phone, or email. Volume discounts and multi-EIN dashboards help larger teams.
• Competitive Pricing – The filing fees are as low as $0.68 per form. The platform uses a tiered pricing model with pay-as-you-go plans, which is ideal for seasonal filers or SMBs. For larger filers or enterprises, Tax1099 offers custom pricing with optional add-ons as required.

Popular Use Cases

• A contractor-dominant SMB is able to auto-file 1099-NEC forms directly from QuickBooks Online.
• Real estate companies can batch-file 1099-MISC for multiple properties.
• SaaS or e-commerce platforms can embed the API to handle payouts seamlessly.

Best For:

All-sized businesses and CPAs requiring a secure, end-to-end e-filing solution for both federal and state needs, without the burden of excessive manual effort.

Track1099 (Avalara1099)

Track1099, now part of Avalara, is a cloud-native platform built for businesses that want clear volume pricing and strong integrations with popular accounting tools.

Key Features

• Direct Sync – Seamlessly integrate with QuickBooks, Xero, Bill.com and NetSuite.
• API Access – Uses a REST API sandbox with 5,000 monthly calls, in addition to real-time or batch TIN matching.
• State Compliance – Supports Combined Fed/State filing for about 39 states and XML packages for states that need separate uploads.
• Recipient Delivery – Online secure recipient portal, optional USPS print-mail service, and an online archive to access prior filings.
• Pricing & Support – Prices begin from $3 per form with tiered discounts for greater volumes. It also offers live chats, e-mail support and automated deadline reminders.

Yearli by Greatland

Yearli is a subscription-based filing system that integrates online submission, same-day print-and-mail, and multi-year PDF access all in one place.

Key Features

• Forms – Handles 1099 series, W-2, 1095-B/C, 1042-S.
• Data Imports – Bring in data from CSV files, QuickBooks, Sage, Peachtree, or fixed-width EDI.
• Flexible Plans – Pick from Core, Performance (with CF/SF and TIN matching), or Premier (with API, dedicated support, and multi-year archives. The payer can even have a customised plan designed as per their requirements.
• Mailing service – Same-day USPS First-Class mailing for filings submitted by 2 p.m. Eastern Time.
• Security & Access – SOC 2 and SSAE 18 certified ensure data is safe. Role-based permission is available. The multi-EIN dashboard helps to manage various entries.

1099Pro

1099 Pro is designed for enterprise users. It provides desktop, cloud, and outsourced solutions with robust APIs.

Key Features

• Forms Supported – Full 1099 suite, along with W-2/W-2C, ACA 1095, 1042-S, CA 592, and 1099-K.
• Data & API Tools – Corporate Suite API (SOAP/REST), Excel/CSV templates, bulk TIN validation for scale.
• Compliance Coverage – Direct NEC state uploads, up to 7-year archive, SSAE-18 data centres.
• Outsourcing Option – Service Bureau does end-to-end print-mail and handles corrections, if the payer doesn’t prefer to do it in-house.

eFile4Biz

eFile4Biz is a turnkey solution for companies that wish for an easy “file-print-mail” service with minimal IT effort.

Key Features

• Forms Supported – Processes 1099s, W-2, 1098, 5498, and 1095-C.
• Imports – Import through CSV, QuickBooks, Xero, or use its REST API accessible in RapidAPI.
• Delivery Channels – Utilizes pressure-sealed laser print with USPS IMb tracking, along with a secure portal for collecting e-consent.
• Data Security & Storage – SOC 2 compliant, HIPAA/GDPR aligned. It supports batch TIN matching and has a 4-year data archive.

Boom Tax

BoomTax makes ACA and 1099 reporting easy with a wizard-driven approach. It also supports white-label solutions for firms serving clients.

Key Features

• Supported Forms – 1099 NEC/MISC/INT/DIV, 3921/3922, and ACA 1095-B/C.
• Imports – Excel/CSV uploads, Google Sheets add-in, sync with QuickBooks, and OAuth 2.0 API.
• Compliance Features – Auto CF/SF filing in 36 states, EIN masking for secure e-delivery, and duplicate checks.
• Security & Extras – SOC 2 Type II, GDPR/CCPA compliance, pay-as-you-go pricing, plus tools like an ACA affordability calculator.

eSmart Payroll

eSmart Payroll is a payroll-tax platform with broad federal and state coverage, making it useful for payers with varied filing needs.

Here’s what’s special about this provider:

• Forms Supported – Handles 1099 NEC/MISC/INT, W-2/W-2C, 940/941/944/945/943, and 1042-S.
• State Reports – Speciality filings for states such as CA (DE9/DE9C), NY (WR-30), and OR (OQ/132).
• Import & Tools – Allows for CSV and QuickBooks IIF imports, offers a free paycheck calculator, and long-term archives.
• Security & Pricing – SSAE-16 certified, 256-bit SSL encryption, low per-form fees, and optional phone-support plans.

Implementation Checklist

The IRS-authorized e-file provider options mentioned above with so many features can be intimidating for payers, when they simply want to get filing correct. To make things easier, here’s a clear week-by-week plan illustrating how to maintain the 1099 reporting smooth and trouble-free:

Key Deadlines

Missing deadlines can lead to penalties, so mark the following dates in your calendar.

FAQs

Does IRS authorization equal endorsement?

No. It simply means the provider meets the IRS’s technical standards—it’s not an official recommendation.

Can a payer switch providers mid-season?

Yes, you can. Just be sure to export your totals first so you don’t accidentally file duplicates.

Which tools offer real-time TIN matching?

Tax1099, Track1099, and BoomTax offer real-time TIN matching. It helps to catch errors early and avoid IRS B notices.

What if a file is rejected?

If a file is rejected, just make the necessary corrections and resubmit within 30 days.

Do dashboards support multiple EINs?

Yes, six out of the seven providers that were reviewed support multiple EINs.

Is Form 8809 extension available?

Yes. Every tool listed here supports filing for an extension.

Keep penalties at bay and simplify your 2025 compliance with Tax1099. From 1099s and W-2s to state forms, the platform helps in managing everything in one secure place.

Start Filing with Tax1099