The number of Xero users in the USA continues to grow. This will be our third tax season supporting a Xero integration. Like many of our other integrations, the process starts with the 1099 report in Xero.
Xero’s 1099 report
Xero keeps a 1099 report. It is populated with information needed to fill out 1099-MISC forms. To find this report, go to All Reports > Tax Reports > 1099 Report. If you do not see the expected results, click “Edit 1099 Rules.” Once you’ve set up the report, you can export it for reference.
Initiating the integration
To initiate the integration, log into your Tax1099.com account. Open the Imports menu, and select Xero from the list of import options. On the Xero integration page, choose the tax year and click the connect button. Click “Authorize” to initiate the integration.
If you have multiple companies in your Xero account, select the company you want to import.
A brief message stating the connection is starting will display. Then, you will see your 1099-MISC data in Tax1099.com.
Filter the list by vendors who have red dots next to their names. There may be formatting issues with those vendors’ data. To filter for these vendors, click the flag column. You can fix the errors in Tax1099.com. You can choose to return to Bill.com to fix the errors, and then re-import. The error list can be downloaded into a spreadsheet for your reference.
The “Apply to Selected” option allows you to make bulk edits. For example, you can change box categories for multiple vendors at one time.
The system auto-saves as you make changes to your data. If you exit Tax1099.com during the process, you can return to the last auto-save. Work on one company at a time. The system only stores imports for one company at a time.
Once all changes are made, select the vendors you want to create forms for and click Next at the bottom of the page.
E-file forms
When you submit and pay for your forms, we automatically schedule the forms to be sent to the IRS on the deadline date. The deadline date is March 31st. This gives you time to make changes after distributing forms to vendors. If you need to make a change after the scheduled date, you’ll need to file a corrected form. If you’d like to change the scheduled date, you can do so.
Vendor form delivery is also available through Tax1099.com. We offer USPS mail service. We can e-mail your recipients PDF’s of their forms, or we can send the PDF to a secure portal. For more information about vendor form delivery, visit our Knowledge Base.
Why should you e-file with Tax1099.com? You can:
- Integrate with Xero and other leading accounting software
- File forms/corrected forms year-round
- Access your forms online at any time
- Use prior-year filing for corrected forms or to bring a company into compliance
- Deliver forms to recipients
- Upgrade to Enterprise to control user rights and manage form workflow
Integrate your Xero vendor data with Tax1099.com. Take advantage of a best-in-class e-filing solution.