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W-2 Filing Available for All Businesses and Individuals
We are pleased to announce that all businesses and individuals can now file W-2 forms with Zenwork. If you previously received a letter from the Social Security Administration (SSA) regarding electronic wage report submissions, please note that the issue has been fully resolved. Our systems are fully operational, and we are processing W-2 and W-2C filings without any disruptions.
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A complete playbook—collect data, validate TINs, transmit through our IRS-approved platform, and avoid rejections or penalties.
E-filed returns are processed much faster than paper returns, often resulting in refunds within 21 days, compared to weeks or months for paper filings. It is also highly accurate since most e-filing software has built-in checks to prevent rejections.
The IRS has made it mandatory to e-file if filing more than 10+ 1099-NEC forms. They offer an option to e-file 1099-NEC online with the IRS’s IRIS (Information Returns Intake System).
This e-filing system is used for 1099 forms and can support manual entry and bulk uploads, all free of charge. However, it has certain limitations. The system does not support more than 100 returns per upload and requires a Transmitter Control Code (TCC).
Private software such as Tax1099, an IRS-authorized e-filing platform, makes it easier to e-file 1099-NEC online without the hassle.
Tax1099 offers a more scalable, feature-rich, and user-friendly e-filing platform for 1099 NEC. You can expect a streamlined correction cycle, faster form processing time, fewer rejections, better security, and more convenience.
In order to remain compliant, it’s imperative to e-file 1099-NEC within the deadlines specified by the IRS. No extensions are granted for 1099-NEC filings, so timely submission is critical.
If the deadline falls on a recognized holiday or a weekend, the next working day will be considered the deadline.
Note: For the 2025 filing season, the deadline for 1099-NEC e-filing will fall on February 2, 2026 (January 31, 2026, is a Saturday).
There is no automatic extension for filing Form 1099-NEC. Each late or incorrect Form 1099-NEC filed can trigger a penalty.
Tax1099 sends automated deadline reminders and status alerts to keep filers on schedule.
Before e-filing 1099-NEC online, it’s important to make sure your data is clean, compliant, and ready for submission. This checklist outlines the essential steps to take before submitting the 1099-NEC to the IRS.
W-9s are required to e-file 1099-NEC forms. W-9s collect a taxpayer’s details such as their legal name, address, and TIN. Requesting W-9s before filing is an essential pre-filing move. Use Tax1099’s built-in W-9/W-8 solicitation tool to request and collect taxpayer information.
Verifying Taxpayer Identification Numbers against IRS records is a vital step in the 1099-NEC e-filing process. An incorrect TIN match can lead to costly penalties and notices. Tax1099’s bulk TIN matching feature allows you to validate up to 10,000 TIN and name combinations in real time directly within the platform for error-free verification.
Manually entering payee data, especially for thousands of 1099-NEC forms, is time-consuming and can lead to mistakes in the form. By importing payee data accurately using no-code integrations with leading accounting platforms like QuickBooks, Xero, NetSuite, ZohoBooks, and many more, you can ensure reduced manual effort and compliance risk. We also offer support for Excel and CSV formats.
1099-NEC state filing requirements vary from state to state. Some states participate in the IRS CF/SF, which gives the IRS the ability to forward 1099-NEC to participating states, while other states require direct filing. Ensure compliance with state reporting requirements with Tax1099. We automatically flag payees in non-CF/SF states and route their filings accordingly Our state filing engine tracks updates to state rules and ensures forms are sent in the right format, to the right agency.
Any error made during the 1099-NEC e-filing must be corrected before submitting the form to the IRS or state agencies. Using a secure dashboard, identify issues like duplicate EIN, missing ZIP, invalid amount, etc. Assign roles for better workflow, including adding members to handle data entry, reviews, and approvals.
Tax1099 is an authorized e-filing agent of the IRS. We make e-filing 1099 NEC easier and faster. We will securely transmit your 1099-NEC forms to the IRS, and you will receive an immediate confirmation after successfully submitting your returns.
1099-NEC Filing Requirements 2025
Sign in at Tax1099.com using your credentials. If you’re new, create a free account.
Go to ‘Forms’> ‘New Form’ and select 1099-NEC as the form type. Choose the tax year (e.g., TY 2025).
Manually upload payer, recipient, federal, and state (if applicable) details. Or integrate Tax1099 with your accounting platform to auto-match columns from your imported data file to the correct boxes on the 1099-NEC form.
Run smart validation to check for errors in real time. Conduct real-time TIN Matches with IRS records, address checks using USPS databases, and business rule scans.
After the data check, submission IDs for tracking purposes will be assigned for each 1099-NEC submitted. We also show estimated IRS receipt time to track when the IRS will receive and process your forms.
Electronically transmit 1099-NEC forms to the IRS via Tax1099’s IRS-authorized e-fling platform and get form status updates in real-time.
Once 1099-NEC is successfully submitted, distribute the recipient copy using our platform’s secure USPS address delivery portal.
Get confirmation of the filed forms and submission receipts for the audit trail. Store the files for at least 4 years for future audits and inquiries.
The Combined Federal/State Filing Program (CF/SF) program allows the IRS to forward 1099-NEC to participating states. However, many states still require direct reporting, each with its own filing thresholds and deadlines. Failing to comply with these requirements can result in penalties or compliance issues.
Tax1099 auto-forwards accepted 1099-NEC data to all the CS/SF program participating states (33 states + DC). This streamlines compliance for most states, but not all states participate fully or accept all forms via CF/SF.
For non-participating states like Pennsylvania, South Carolina, and Oregon, Tax1099 creates and submits state-specific files or transmits forms directly via API integrations.
Get real-time visibility with our built-in dashboard. Review acceptance statuses for federal and state filing. No manual follow-ups are needed. Track accepted, rejected, or pending forms and download confirmation PDFs for an audit trail.
March 15 (if no state tax was withheld)
March 31 (e-Filing)
March 31 (e-filing)
After submitting 1099-NEC forms to the IRS and applicable state agencies, you may discover errors such as incorrect payee names, TINs, payment amounts, or other data. These errors can be corrected using a corrected form.
To correct these errors electronically, select the original return on Tax1099, click ‘Amend’ or ‘Correct,’ update the necessary fields, and retransmit the corrected form.
Note: The IRS allows corrections within the same tax year without any additional fee.
Proper reporting and payment of backup withholding are essential to avoid penalties. If TIN was not provided or is incorrect, backup withholding will apply and must be reported on Form 945.
Tax1099 simplifies the backup withholding process by exporting Form 945 totals and generating EFTPS upload files to remit withheld taxes to the IRS.
Having a secure and accessible archive helps with audit responses and compliance reviews, if any. The IRS expects taxpayers to store form data and recipient copies for future audits and compliance.
Tax1099 platforms retain copies of all filed 1099-NEC forms and proof of recipient delivery for at least four years. These archives are typically in multiple formats, such as PDF (for official copies), Excel (for data analysis), or JSON (for integration with other systems).
Keeping detailed, timestamped audit logs of every action related to the 1099-NEC e-filing process, including who submitted the forms and when submissions occurred, offers transparency and accountability.
Tax1099’s audit trail logs and tracks any changes to 1099-NEC forms. This helps demonstrate due diligence and can mitigate penalties during disputes.
Even small errors in the 1099-NEC filing process can cause delays, penalties, or even IRS scrutiny. Tax1099 has been designed to ensure that any preventable and costly mistake can be avoided.
A large marketplace paid 800 contractors $600 or more in a single tax year. They’ll need to e-file 1099-NEC for all 800 contractors. This involves managing a large amount of data for hundreds of recipients.
To make 1099-NEC e-filing seamless, Tax1099 allows the marketplace to upload a single CSV or Excel file containing all the contractor data. It then validates the TINs in real-time against IRS records. It also automatically routes the data to all relevant federal and applicable state agencies in one click.
For the 34 states (plus DC) in the Combined Federal/State Filing (CF/SF) program, the system forwards the forms automatically. For non-participating states, Tax1099 handles direct e-filing.
A small local retailer with just 8 contractors must also e-file 1099-NEC if they paid their contractors $600 or more in one tax year (even though it’s less than the 10-return e-file mandate).
Tax1099 offers convenient 1099-NEC e-filing no matter the volume. We automatically deliver recipient copies by physical mail or through secure electronic delivery. This helps save valuable time and resources spent on printing, postage, and follow-up. All forms and filing records are also stored securely for audit purposes.
A construction firm is e-filing 1099-NEC on February 5. The deadline for e-filing 1099-NEC forms with the IRS and furnishing recipient copies is January 31.
Tax1099 immediately flags any late e-filing and auto-calculates the applicable IRS penalty. Usually, $60 per form if within 30 days. It also generates a penalty worksheet and gives the firm a clear estimate of their potential penalty.
A startup discovered that they added the incorrect payment amount for their subcontractors. Instead of inputting the correct amount, they underreported a contractor’s payment by $5,000 on a submitted 1099-NEC form.
Generate a “Corrected” 1099-NEC easily with Tax1099. Amend the original form, update the figures, and re-submit the corrected version to the IRS. The corrected form is then electronically delivered to the contractor, usually within the hour.
An agency hires contractors in Pennsylvania, a state that doesn’t participate in the CF/SF program. Instead, it requires direct state e-filing of 1099-NEC forms.
Tax1099 handles this complexity by generating 1099-NEC forms or using an API to send the form directly to the state system, ensuring compliance with both state and IRS reporting requirements.
1. Do I need an IRS TCC when I use Tax1099? No, you don’t need to apply for a Transmitter Control Code (TCC) when you use Tax1099. We are an IRS authorized e-filing platform, which means all our customers are covered under our TCC. You can begin e-filing immediately without having to go through additional approvals for IRS TCC setup.
2. How many records can I upload at once? Compared to the IRIS CSV upload tool’s 100 filers limit, Tax1099 does not have any limit to the number of e-filers. Whether you’re importing via Excel, CSV, integrated accounting software, or our API, there’s no imposed cap on the number of records that can be uploaded at once.
3. Does Tax1099 support mixed-form batches?
Yes, Tax1099 supports different 1099 form filing within a single batch. You can submit multiple form types, such as 1099-NEC, 1099-MISC, 1099-INT. We automatically route the forms through the appropriate IRS schema without extra work.
4. How fast will I see IRS acceptance?
After submitting 1099-NEC form to the IRS, our dashboard will keep you updated with real-time status updates for every single part of the form filing process including “In Process,” “Accepted,” or “Rejected” without needing to manually check the IRS portal.
5. What if a contractor opts out of electronic delivery? Tax1099 prints and mails a paper Copy B via USPS with tracking, then archives the proof.
Tax1099 prints and mails physical Copy B of 1099-NEC through USPS. It also stores of proof of mailing in your account and provides an audit-ready trail.
6. How long should I retain submission records?
The IRS recommends that filers retain their 1099 records for a minimum of four years. Tax1099 securely stores all submission records, audit trails, and confirmation PDFs for four years.