A quick brief on Form 941, state-wise mailing addresses for the quarter + tips to send your 941 forms faster.
When businesses roll out payments to employees, they have to withhold certain federal taxes from the incomes paid. This is called tax withholding. Form 941 requires employers to report the withheld amount in addition to reporting the employer’s share of Social Security or Medicare tax.
If you’re an employer and you have completed your tax information reporting with Form 941, your next steps would be to mail the IRS Form 941 or eFile the forms online.
Considering the safety of taxpayers in light of the virus outbreak and with the intent to promote electronic filing, the IRS is advising filers to choose eFiling instead of paper filing. The IRS even reduced the threshold for paper filing for certain forms, indicating that the threshold will be narrowed further with each tax year.
For now, let’s focus on Form 941 and the various ways to file the federal form efficiently and safely.
You can choose to skip to what you’re looking for with the quick links below.
Quick Links
- What Is Form 941
- When Is Form 941 Due?
- Form 941: Penalties For Late Filing
- Where To Mail Form 941?
- eFile Form 941 Easily In 3 Steps
The following will discuss briefly the important information regarding Form 941.
So, let’s get to it.
What Is Form 941?
Form 941 is an IRS information return. It is used to report income taxes, Social Security tax, or Medicare tax withheld from employees’ pay. If you’re an employer and you’ve withheld the above taxes from your employee’s pay, then you probably need to file Form 941 for every quarter.
When Is Form 941 Due? / What Is The Due Date For Form 941 In 2022?
The IRS states that taxpayers need to submit Form 941 by the end of every quarter as follows.
| Quarter | Due Date |
| January, February, March | April 30 |
| April, May, June | July 31 |
| July, August, September | October 31 |
| October, November, December | January 31 |
Form 941: Penalties For Late Filing & Unpaid Taxes
The IRS requires employers to file Form 941 before or by the due date to prevent late filing penalty assessments. The penalty assessments vary in accordance with the filing delay. The longer you put off your Form 941 filing, the more penalties + interest your forms accrue.
Note: The IRS imposes a standard 5% of the unpaid tax amount as a penalty for delayed Form 941 filing. The following is an overview of the late filing penalty for Form 941 excluding this standard figure, and only a representation of the penalty for unpaid taxes.
| Form 941 Tax: Late By (Days) | Penalty |
| 1 to 5 days | 2% of the tax due will be calculated as a penalty |
| 6 to 15 days | 5% of the tax due will be calculated as a penalty |
| 16 days or more | 10% of the tax due will be calculated as a penalty |
| 10 days within the IRS notice for delayed submission | 15% of the amount due will be calculated as a penalty |
Where To Mail Form 941?
Here’s a state-wise mailing address table for easier Form 941 mailing.
| If You’re In | Mail Return Without Payment | Mail Return With Payment |
| Connecticut | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Delaware | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| District of Columbia | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Georgia | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Illinois | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Indiana | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Kentucky | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Maine | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Maryland | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Massachusetts | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Michigan | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| New Hampshire | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| New Jersey | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| New York | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| North Carolina | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Ohio | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Pennsylvania | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Rhode Island | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| South Carolina | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Tennessee | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Vermont | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Virginia | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| West Virginia | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Wisconsin | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0005 | Internal Revenue Service PO Box 806532 Cincinnati, OH 45280-6532 |
| Alabama | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Alaska | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Arizona | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Arkansas | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| California | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Colorado | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Florida | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Hawaii | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Idaho | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Iowa | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Kansas | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Louisiana | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Minnesota | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Mississippi | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Missouri | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Montana | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Nebraska | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Nevada | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| New Mexico | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| North Dakota | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Oklahoma | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Oregon | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| South Dakota | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Texas | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Utah | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Washington | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
| Wyoming | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
If you do not have a principal place of business or do not have a registered legal residence, you can mail your Form 941 to the following address.
| Mail Return Without Payment | Mail Return With Payment |
| Internal Revenue Service PO Box 409101 Ogden, UT 84409 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
If you’re an exempt organization; governmental entity; or Indian tribal governmental entity, then you must mail Form 941 to the following address regardless of your principal place of business or legal residence.
| Mail Return Without Payment | Mail Return With Payment |
| Department of the Treasury Internal Revenue Service Ogden, UT 84201-0005 | Internal Revenue Service P.O. Box 932100 Louisville, KY 40293-2100 |
Source: IRS Alternatively, you can file your Form 941 online easily with Tax1099 – a convenient approach to 941 filings.
eFile Form 941 In 3 Easy Steps
Tax1099 – an IRS-authorized agent enables you to prepare, validate, and file your returns electronically in just three quick steps.
Sign up here to get started.
- Step 1: Import your tax-sensitized data
Easily import your bulk data with Tax1099’s sleek integration widget. Alternatively, you can just upload your excel data to Tax1099 and enable our platform to populate the electronic forms for you.
- Step 2: Validate your reports
Once the forms have been populated with the correct data, you can validate the data with a variety of identity checks, such as TIN match, address validation, and other KYB checks.
- Step 3: eFile
After thorough validation, you can choose to schedule your returns for the IRS due date or manually eFile your returns before the deadline. Our eSchedule tool has been designed to reduce last-minute stress for taxpayers during filing season.
