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Beginning in 2020, you must file Form 1099-NEC if you have made nonemployee compensation payments for their services or made sales totalling $5,000 or more of consumer products for resale on a buy-sell or commission basis.
The 1099-NEC threshold 2025 is $600 or more paid a nonemployee for a service they performed. Starting from 2026, the 1099-NEC filing threshold will be increased to $2000 and further adjusted as per inflation. These limits or “dollar tests” help the IRS focus on important payments and avoid unnecessary paperwork for smaller amounts. It ensures tax compliance and doesn’t overwhelm businesses or the IRS. It also keeps tax reporting simple.
The IRS enforces strict penalties for late, incorrect, or missing 1099-NEC filings ranging from $60 to $670 per form. To ensure accurate reporting, the IRS uses information-return matching, which compares tax data on the form with income reported by taxpayers on their returns using SSNs or TINs.
If your business fails to file and report payments correctly, it not only results in penalties but also increases the risk of IRS scrutiny and compliance checks. For contractors and vendors, mismatches in reported income can lead to reputational damage, loss of client trust, and potential disruptions in business relationships, as companies prefer to work with vendors who maintain accurate tax compliance records.
Nonemployees are self-employed individuals operating an independent trade, business, or profession who offer services to other businesses. Independent contractors, freelancers, and vendors are all classified as nonemployees.
If your business has made payments of $600 or more to an independent contractor in a calendar year or tax year, including commissions and payments for parts and materials if provided as part of the service, you are required to file Form 1099-NEC.
The IRS requires businesses to report nonemployee compensation if the following four conditions are met:
The 1099 NEC $600 rule generally determines when nonemployee compensation must be reported. However, there are a few exceptions when this nonemployee compensation threshold doesn’t apply. Backup withholding: If federal income tax was withheld due to invalid TIN or missing TIN, you must file 1099-NEC, irrespective of the threshold amount. Federal executive agencies: Some payments by government entities to corporate vendors or contractors may require reporting even if amounts fall below $600. These agencies may also need to file Form 8596 for contracts over $25,000. Excess Golden Parachute payment: All excess golden parachute payments must be reported on Box 3 of 1099-NEC, regardless of whether or not the amount plays to the 1099 NEC $600 rule. Voluntary reporting: Some businesses voluntarily file 1099-NEC for payments below $600 as best practice to ensure transparency and compliance, especially with new reporting requirements.
Note: Generally, qualified transportation benefits are not provided to independent contractors, but there are a few limited exceptions (working conditions and de minimis fringe benefits). So, if you provide independent contractors with transit passes or parking and the value is more than $21 monthly, it can be reported on 1099-NEC.
Generally, qualified transportation benefits are not provided to independent contractors, but there are a few limited exceptions (working conditions and de minimis fringe benefits). So, if you provide independent contractors with transit passes or parking and the value is more than $21 monthly, it can be reported on 1099-NEC.
Box 2 of 1099-NEC is a checkbox for direct sales of consumer products totaling $5,000 or more on a buy-sell or commission basis. This rule applies even if no cash payments were made, for example, when goods are provided on commission or deposit for resale.
You may use Box 2 on Form 1099-NEC or Box 7 on Form 1099-MISC. But not both.
Note: Do NOT enter any dollar amount in this box.
Do NOT enter any dollar amount in this box.
State filing for 1099-NEC varies from the federal 1099-NEC filing threshold. While the federal threshold is $600, state-level rules for reporting nonemployee compensation can vary, creating “nexus traps” for businesses operating in multiple states.
Many states simply “piggy-back” on the IRS requirements. If you file a 1099-NEC federally for $600 or more, you must file with the state if that state imposes income tax or reporting obligations.
Some states require 1099-NEC filings for all payments, regardless of amount, if state income tax was withheld. For example, Virginia requires a 1099-NEC filing at the $0 threshold, but only if state tax is withheld.
Some 1099-NEC filing states such as Oregon and Pennsylvania require electronic filing directly through their portals. They use schemas that may differ from the IRS FIRE system.
Avoid nexus traps and stay compliant across all states. Start 1099-NEC filing
Before e-filing 1099-NEC, collect a completed Form W-9 from each nonemployee. This form provides the legal name, address, and TIN. Information that is required to file 1099-NEC. The IRS also uses it to match payments reported on 1099-NEC with recipients’ tax returns. Use Tax1099’s real-time TIN match to verify TIN and name combination with IRS records.
Track payments made to each nonemployee over the calendar year using their EIN or SSN for easier record keeping. Maintaining tax records with the sum of all payments made to nonemployees over the course of the year makes it easier to file accurately during filing season.
If a contractor did not provide a correct Taxpayer Identification Number (TIN), you must withhold 24% federal income tax from their payment and file Form 1099-NEC for them, no matter how small the payment amount is. Identifying this issue early ensures you don’t miss filing deadlines or trigger IRS penalties.
The filing deadline for furnishing Form 1099-NEC to recipients and filing with the IRS is January 31. Most states have the same or similar deadlines. You must send recipient copies of 1099-NEC forms to contractors and e-file them with the IRS before the deadline. Missing this strict deadline can result in penalties.
Keep copies of all filed 1099-NEC forms and related documentation for at least four years. The IRS recommends a three-year minimum, but retaining records longer helps in audits or corrections.
Leverage platforms like Tax1099 to streamline 1099-NEC filing. Our platform makes it easier to bulk upload payment data, validate TINs with IRS records in real-time, and electronically deliver forms directly to recipients and e-file directly with both the IRS and states.
The penalty is based on the number of days the filing was late. Unlike other 1099 forms, there is no automatic extension for filing Form 1099-NEC. Each late or incorrect Form 1099-NEC filed can trigger a penalty.
If you accidentally made an error in the 1099-NEC form, such as incorrect payee names, TINs, payment amounts, or other data, you could correct it using a ‘CORRECTED’ form.
To correct these errors electronically:
Note: The IRS allows corrections within the same tax year without additional fees.
If you were unable to e-file 1099-NEC due to a reasonable cause (natural disaster or an illness), you can request for a penalty abatement by giving a proper justification.
Unlike paper forms, electronic filing gives you instant proof and a timestamp showing when you submitted the forms. This proof can help if you need to request abatement.
Go to Tax1099.com and log in with your credentials. If you’re new, sign up for a free account
Go to the Tax1099 dashboard, select ‘Forms’> ‘New Form,’ choose 1099-NEC and input the tax year (e.g., TY 2025).
Upload payer, recipient, federal, and state (if applicable) details.
Box 1: Enter the total amount paid to a nonemployee for work or services they performed for your company. The amount should meet the minimum 1099-NEC filing threshold.
Box 2: Check this box if you’ve made sales worth $5,000 or more for resale of consumer products on a buy-sell or commission arrangement.
Box 3: Report any excess golden parachute payments here.
Box 4: If TIN was not provided by a nonemployee, enter the 24% backup withholding amount.
Boxes 5–7: Add state details only if you withheld state income tax on the payment or if you want to report the state ID number or amount paid.
Note: Integrate Tax1099 with your accounting platform. We auto-match columns from your imported data file to the appropriate 1099-NEC boxes.
Integrate Tax1099 with your accounting platform. We auto-match columns from your imported data file to the appropriate 1099-NEC boxes.
Conduct real-time bulk TIN Matches with IRS records, address checks using USPS databases, and business rule scans.
Get submission IDs to track form status and receive real-time Accepted/Rejected status for each form.
Electronically transmit 1099-NEC forms to the IRS via Tax1099’s IRS-authorized e-filing platform.
Distribute the recipient copies of 1099-NEC. Use Tax1099’s secure USPS address delivery portal to request permission and securely deliver Copy B of 1099-NEC to nonemployees.
Receive confirmation PDFs and submission receipts. Keep these records for at least 4 years in case there are audits and inquiries.
If your business paid a freelance graphic designer $550 for their services during the year, you do not need to file 1099-NEC (unless there is backup withholding) as the total payment falls under the $600 form 1099 NEC reporting threshold.
In the course of a year, a company made 4 separate payments of $175 each to a photographer for their services as an event photographer. The company has to report the total amount, $700 ($175 x 4) in 1099-NEC box 1 since the total amount exceeds the 1099-NEC filing threshold.
If a contractual or freelance copywriter was paid $300 for their writing services but did not provide TIN to the company that hired them, then they would have to withholds 24% of the payment for federal taxes and report it on Box 4 of 1099-NEC.
A distributor supplied $5,500 worth of product kits to a direct seller, who later resold them at a home party. Because the total value exceeded $5,000, the direct sales box (Box 2) on Form 1099-NEC must be checked, even if no services was provided.
If a company pays a law firm $650 for reviewing and advising on contracts, it must be reported on 1099-NEC. Payments of $600 or more to attorneys or law firms for legal services are reported on 1099-NEC instead of 1099-MISC (gross attorney proceeds).
The 1099 NEC filing threshold is $600 or more. However, there are exceptions where you must file regardless of the amount:
Yes, you need to add all the payments you’ve made to the same contractor or nonemployee during the year (using their EIN or SSN). If the total reaches $600, you need to report it on 1099-NEC. Even if each invoice is under $600, the total still counts.
If payment was made in goods or in kind instead of cash, you need to report the Fair Market Value (FMV) of those items. Add this value to any cash payments to check if you hit the $600 threshold.
Most payments to corporations are exempt from reporting on 1099-NEC. However, there are a few exceptions:
Reimbursements are included in 1099-NEC only if reimbursements are part of the contractor’s fees for services performed. True reimbursements under an accountable plan (where the contractor provides receipts and returns extra money) are not reported.
If your business files 10 or more information returns (including 1099-NEC and other 1099 forms) in a tax year, you are required to file electronically with the IRS.
If you missed the January 31 deadline, you will need to pay penalties starting from $60 per form if filed within 30 days up to $330 per form if filed after Aug 1 or not filed.
Compliance has never been this easy! Import your contractor ledger into Tax1099, validate every TIN in seconds, and e-file your 1099-NEC forms before January 31. Start 1099-NEC filing
Import your contractor ledger into Tax1099, validate every TIN in seconds, and e-file your 1099-NEC forms before January 31.
Start 1099-NEC filing