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W-2 Filing Available for All Businesses and Individuals
We are pleased to announce that all businesses and individuals can now file W-2 forms with Zenwork. If you previously received a letter from the Social Security Administration (SSA) regarding electronic wage report submissions, please note that the issue has been fully resolved. Our systems are fully operational, and we are processing W-2 and W-2C filings without any disruptions.
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The IRS posted draft 2026 Forms W‑2 and W‑2c in mid‑August 2025, reflecting OBBBA provisions. These proposed changes affect how employers report tips, overtime premiums, and contributions to newly created children’s savings accounts, often referred to as “Trump Accounts.
The draft form introduces three new codes that employers must track and report:
TP – Total qualified tips (per OBBBA rules).
TT – Total qualified overtime premium (the “half” portion above the regular rate in time-and-a-half).
TA – Employer contributions to “Trump Accounts” (for eligible children born on or after January 1, 2025).
14a – “Other” (as before).
14b – Treasury tipped-occupation code (to identify employees in occupations qualifying for the new tip deduction).
Note: The W-2c (correction form) mirrors these changes.
Configure payroll and HRIS systems to capture qualified tips, overtime premium, and Trump Account contributions in line with the draft codes.
A new Treasury-issued tipped occupation list is expected by early October 2025. Employers will need to assign a Treasury code to each tipped employee and report it in Box 14b.
Ensure W-2 and W-2c templates reflect the new Box 12 and Box 14 structure.
Prepare plain-English explanations to help employees understand:
Why tips (TP) and overtime (TT) appear separately.
How new deductions (up to $25,000 for tips; up to $12,500/$25,000 for overtime) may apply.
What are Trump accounts, and how will employer contributions be reported?
Run parallel payroll/W-2 tests to confirm reporting accuracy for new codes and fields. Coordinate with payroll providers and HRIS vendors for software updates.
For income earned in 2025, employers must meet the following deadlines:
Note: The original deadline to submit the W-2 form to the IRS and furnish the recipient copies is January 31. However, it falls on a Saturday, so the next working day is considered as the new deadline.
Missing these deadlines can result in penalties ranging from $60 to $310 per form, with a maximum of $3.78 million annually for large businesses.
Tax1099, an IRS-authorized eFile provider, is here to help! Keep your W-2 organized in one single place. Sign up for Tax1099 today and automate your payroll reporting task in just a few clicks.