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The Affordable Care Act (ACA) requirements grow more complex every year, and a single mistake during reporting can put your compliance reputation on the line. Handling ACA rules within an organization can be challenging, especially for small businesses or independent contractors who already manage many responsibilities.
Form 1095-C is known to cause stress for employers because every Applicable Large Employer (ALE) with 50 or more full-time staff must file it to detail employee health coverage and avoid penalties.
If you want to stay compliant without drowning in paperwork, then the right choice to make is to choose a reliable 1095-C filing software. This blog will provide you with top 7 e-filing software that you can use to simplify your information return filing process.
The Form 1095-C includes detailed information about the health coverage provided by the employer to the employees. The form is filed and furnished to a full-time employee for at least one month of the calendar year of Applicable Large Employers (ALE). The ALE is required to report the health coverage information, like coverage offer, premium cost, and other details, covering all 12 months, for each employee. Information on this form helps in determining a taxpayer’s eligibility for credits, like premium tax credits.
Key details the form requires include:
Who’s responsible for filing?
This form helps the IRS check whether large employers are following the ACA rules. And here’s the pain point: the complexity isn’t just in filling out the form once. It’s in ensuring accuracy across dozens or hundreds of employees, then keeping track of both employee distribution and IRS submission deadlines. Without the right system, mistakes are almost guaranteed.
You must know the risks of missing a deadline:
Without the right software, the deadlines can slip unnoticed, and if they do, then costly fines will quickly follow.
Picking the wrong software can expose you to multiple headaches apart from simply wasting your time and resources. You could face IRS rejections, fines, and even data breaches. Before you choose a platform that saves you from this stress, here’s what really matters:
The right platform should reduce stress, protect sensitive data, and save money, not add new risks.
In short: get it right, and ACA filing becomes routine. Get it wrong with the wrong tool, and you risk expensive penalties.
Here is a list of the top 1095-C e-file software solutions that can help you balance simplicity, security, and cost, without cutting corners.
Tax1099 stands out as a top-rated solution for e-filing 1099 forms, streamlining the process with ease. It allows users to upload forms directly to the IRS, SSA, and participating states in the Combined Federal State Filing (CFSF) program, reducing stress with its planned eFiling function to guarantee timely and legal tax filings. With features like bulk uploads, TIN matching, and 24/7 AI tax assistance, Tax1099 is a leader in its field, recognized with awards like the 2024 Accountex User Favorite Award.
Key features
Suitable For: Payers require a single gateway with reliable assistance for both federal and multi-state ACA reporting.
ACAwise is a comprehensive, full-service solution for tracking and reporting compliance with the Affordable Care Act. The software is best suited for Applicable Large Employers (ALEs), third-party service providers, compliance consultants, accountants, payroll businesses, human resource departments, and those who oversee monitoring ACA compliance. Key features
Suitable For: Compliance teams that desire complete state-mandate concierge services in addition to code automation.
ADP SmartCompliance, a cloud-based compliance management suite, works with your current ERP, payroll, and HR systems. The platform assists US companies of all sizes in streamlining several compliance-related tasks, such as W-2 administration, wage payments, employment tax, and health compliance. The effort and error margins related to manual compliance duties are decreased by its automated procedures. Key features
Suitable For: Large businesses that are now on ADP want seamless ACA add-on functionality.
BenefitScape can function independently or integrate easily with your current service providers, including Payroll, HRIS, HCM, or Benefits Administration systems. The software’s ACACompliance services can be tailored to function smoothly with any employer configuration, any existing data formats, and at any point of the ACA Compliance process due to the specialized ACATech platform, in-house specialists, and operational flexibility. Key features
Suitable For: Companies that want ACA compliance and expert help.
Yearli by Greatland is a comprehensive W-2, 1099, and 1095 filing program for the federal government, states, and recipients. To accommodate varying budgets and business requirements, Yearli provides three plan options: Core, Performance, and Premier. While the Performance plan adds ACA reporting and TIN matching capabilities, the Core plan offers a straightforward, user-friendly online W-2 and 1099 filing tool. Advanced features like improved reporting, flexible filing options, and team management are available with the Premier package. Key features
Suitable For: CPAs or payroll bureaus serving many small employers.
Paylocity has a full HCM platform with payroll and HR management features. It helps businesses to effectively manage payroll, time, and attendance, employee lifecycle management from pre-hire to offboarding, benefits administration, performance evaluation, and reporting analytics in a single, integrated system. Key features
Suitable For: Employers requiring in-platform ACA support who now use Paylocity for payroll and HR.
Insurance firms, self-insured enterprises, and companies that offer health insurance to their employees are required by the Affordable Care Act (ACA) to file information returns with the IRS detailing each employee’s health insurance coverage. The AIR system by the IRS allows you to electronically file ACA information returns. Key features
Suitable For: Tech-savvy payers willing to hand-build XML and have fewer than 50 forms and no state requirements.
Yes. The 10-return e-file rule is now active, and the IRS requires electronic filing if you are submitting an aggregate of 10 or more returns across all form types, including 1042-S, 1099, W-2, and 1095.
Most e-filing platforms include pre-validation checks to catch pre-formatting errors, mismatches in required fields, and AIR (Affordable Care Act Information Returns) name and TIN injections. However, the IRS TIN Matching Program does not extend to Form 1095-C, meaning the validation is limited to structure and format, and not real-time IRS verification.
Yes, several states have independent filing mandates for ACA and information returns, including California, the District of Columbia, Massachusetts, New Jersey, and Rhode Island. These must be filed separately along with the IRS submission.
Yes, most e-filing platforms support multi-EIN dashboards; however, it might change as per the plan you subscribe to. So, verify before confirming and paying for the plan.
If your submission is rejected by the deadline, which is March 31, you should correct and resubmit within 30 calendar days to keep the lowest penalty tier.
No. The IRS authorization only confirms service provider’s technical capability; it doesn’t endorse or recommend the provider’s services, compliance, or prices.
Yes, every listed provider can e-file Form 8809 for a 30-day IRS extension.
The IRS isn’t easing up on ACA rules; it’s tightening them. Hence, businesses should choose a filing platform that reduces errors, keeps data secure, and takes the pressure off during crunch time. Among the options, Tax1099 is the standout. At $0.68 per form, it’s not just affordable, it’s built with features that actively prevent mistakes that lead to IRS notices and penalties.
If ACA compliance has ever felt like a burden, now is the time to lift it. Don’t wait until penalties hit your inbox file securely with Tax1099.