Tried and tested ways to send your IRS forms to recipients and IRS efficiently before the deadlines.
Form 1099-NEC is one of the most important information returns in the 1099 series. If you’re an employer, you must send Form 1099-NEC to each independent contractor (freelancers and vendors) to whom you have paid at least $600 in a tax year.
While Form 1099-NEC is a relatively easy form to fill out and prepare, there are a couple of things that do take time:
- Verifying vendor TINs
- Actually filing the prepared and validated forms.
Verifying vendor TINs prior to filing will save you from TIN discrepancies with the IRS. It will ascertain in reducing the risk of file rejection. Let’s not forget that each incorrect TIN that you report will hit you back with a B-notice and even penalties from the IRS.
It’s best to verify the vendor TINs even before you onboard the vendor to ensure that all the required tax details are in place and valid.
We recommend using the real-time TIN Match tool offered by Tax1099 to verify as many as 100,000+ TINs within a minute. Get results in 30 seconds or less. All you need is the vendor’s TIN and the legal name to get the real-time results.
Once you’re done preparing and validating your reports, the next step would be to file the 1099-NEC forms.
As you may already know, there are two ways to do this.
You can either choose to eFile 1099-NEC form online or mail the forms to the IRS, also known as paper filing.
The following will briefly discuss the essence of Form 1099-NEC and quickly take you through the 1099-NEC filing methods. You can choose to skip to the key points if you’re in a rush.
So, let’s get to it.
Quick Links
- Form 1099-NEC: Quick Facts
- If You’re Paper Filing
- If You’re e-Filing
- eFile Form 1099-NEC In 3 Simple Steps With Tax1099
Form 1099-NEC: Quick Facts
- Form 1099-NEC was re-introduced by the IRS to separate the non-employee compensation reporting from the miscellaneous information reporting of Form 1099-MISC.
- Form 1099-NEC must be sent by the payer to the recipient and the IRS by January 31 of the tax year.
- Form 1099-NEC exclusively deals with payments made to independent contractors during a tax year in the course of business.
- If you’ve paid at least $600 or more to an independent contractor, or a freelancer, or a vendor, or a gig worker in this tax year, then you’re required to report such payments through Form 1099-NEC
- Form 1099-NEC also requires the vendor’s TIN and legal name to enable the IRS to cross-verify the payments made by the payer and the incomes received by the payee.
- Form 1099-NEC fundamentally addresses the employee misclassification and reporting inconsistencies of Form 1099-MISC.
Incorporating 1099-NEC reporting will allow businesses to maintain a comprehensive record of independent contractor payments and enable entity-contractor compliance. Learn more
If You’re Paper Filing
If you’re mailing your 1099 returns this year, think again. The IRS has reduced the 1099 paper file threshold to just 100 forms (combining all form types).
This means if you have 25 1099-NEC forms, 50 1099-MISC forms, and 30 1099-K forms to file by mail, the IRS may reject them.
In such a case, you can mail only some of these forms to the IRS and e-file the remainder forms through IRS-authorized eFile enablers, such as Tax1099.
Note: You can order your 1099 forms online here if you’re filing by mail.
Use the following table to file your 1099-NEC forms by mail to the IRS.
| If your principal business or legal residence is located in | Mail 1099-NEC to this address |
| Alabama, Arizona, Arkansas, Delaware, Florida, Georgia, Kentucky, Maine, Massachusetts, Mississippi, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Texas, Vermont, Virginia | Internal Revenue Service Austin Submission Processing Center P.O. Box 149213 Austin, TX 78714 |
| Alaska, Colorado, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, Oklahoma, Oregon, South Carolina, South Dakota, Tennessee, Utah, Washington, Wisconsin, Wyoming | Internal Revenue Service Center P.O. Box 219256 Kansas City, MO 64121-9256 |
| California, Connecticut, District of Columbia, Louisiana, Maryland, Pennsylvania, Rhode Island, West Virginia | Department of the Treasury Internal Revenue Service Center 1973 North Rulon White Blvd. Ogden, UT 84201 |
Note: If your legal residence or principal place of business is outside the United States, file with the Internal Revenue Service, Austin Submission Processing Center, P.O. Box 149213, Austin, TX 78714
If You’re e-Filing
The IRS is encouraging taxpayers to choose electronic filing methods to submit the 1099 forms due to the ongoing virus outbreak. The provisions of the Taxpayer First Act of 2019, enacted July 1, 2019 permit the IRS to review and implement more restrictions on the paper filing process in order to speed up the process and provide a convenient experience to taxpayers.
If you have more than 100 1099 forms to eFile, don’t worry. You can simply head over to Tax1099 and file your 1099-NEC forms electronically within a minute. Follow Tax1099’s 3-step process to prepare, validate, and eFile your 1099 forms securely. But before you get to that, sign up and create your free Tax1099 account to get started.
eFile Form 1099-NEC In 3 Simple Steps With Tax1099
Step 1: Import your tax-sensitized data.
Choose from any of the available accounting and data management integrations to import your tax-related data and let Tax1099’s powerful platform appropriately populate the electronic returns. You can choose to fill out the forms manually.
Consider Tax1099’s bulk W-9 e-solicitation solutions to speed up your 1099-NEC reporting process.
Step 2: Validate your reports
Validate your vendor TINs with our real-time TIN matching tool, and review the vendor payment information, recipient’s address, tax withholdings, and other details to ensure that the forms show accurate information.
Step 3: eFile!
At this point, you can choose to schedule your 1099 returns with Tax1099’s eSchedule tool or manually eFile your returns before the due date.
Convenient, simple, and compliant – that’s all Tax1099’s about.