{"id":92,"date":"2015-08-31T16:05:00","date_gmt":"2015-08-31T16:05:00","guid":{"rendered":"https:\/\/1099cloud.com\/blog\/2015\/08\/5-tips-for-electronic-delivery-of-1099-or-w-2-forms\/"},"modified":"2025-09-18T07:30:19","modified_gmt":"2025-09-18T07:30:19","slug":"5-tips-for-electronic-delivery-of-1099-or-w-2-forms","status":"publish","type":"post","link":"https:\/\/www.tax1099.com\/blog\/5-tips-for-electronic-delivery-of-1099-or-w-2-forms\/","title":{"rendered":"5 Tips for Electronic Delivery of 1099 or W-2 Forms"},"content":{"rendered":"<p>Utility bills, pay stubs, bank statements, insurance notifications&#8230; these used to be delivered to you via USPS. Many of these forms are now e-delivered.<\/p>\n<p>In contrast, many tax forms are still delivered by mail. Some larger companies use employee portals to deliver 1099 and <a href=\"https:\/\/www.tax1099.com\/wage-tax-forms\/efile-w2-online\">W-2 forms<\/a>. What options do smaller companies have for secure electronic delivery? Initiating an electronic delivery system is easier than you might think. Here are a few tips:<\/p>\n<p><strong>1. Collect e-delivery opt-in permissions from vendors.<\/strong><\/p>\n<p><a href=\"http:\/\/www.irs.gov\/pub\/irs-pdf\/p1179.pdf\">IRS publication 1179<\/a> provides specific instructions to request consent from recipients. The deadline for delivering forms to recipients is January 31st. The deadline is the same, whether you deliver via mail or through e-delivery. Make sure you have records of which vendors do not opt-in to the e-delivery. You will need to make arrangements for those vendors to receive their forms via mail.<\/p>\n<p><strong>2. Have a paper delivery system available as a backup. <\/strong><\/p>\n<p>If a recipient does not opt-in to e-delivery, you can select Tax1099.com to USPS the form. You could also print the recipient copy from Tax1099.com. You can mail that copy to your recipient.<\/p>\n<p><strong>3. Ensure your portal has appropriate levels of security.<\/strong><\/p>\n<p>Each recipient&#8217;s information should be password-protected within the portal. Security is a must &#8211; 128-bit or 256-bit bank-grade security would be best. The portal should encrypt all sensitive information. The Taxpayer Identification Number (TIN) should be masked on all recipient copies.<\/p>\n<p><strong>4. Let the recipient know how they can download their form. <\/strong><\/p>\n<p>Be sure to provide a link to a free download of Adobe PDF Reader, or another free PDF reader.<\/p>\n<p><strong>5. Make sure your recipients are aware of the dates the form is available. <\/strong><\/p>\n<p>The IRS requires the form to be available to the recipient from at least January 31 to October 15. If you&#8217;re using a portal service, check to see how long forms will be available.<\/p>\n<p>A third-party provider who is familiar with all these rules can make your life much easier. When you select portal delivery through <a href=\"https:\/\/web.tax1099.com\/#\/signup?ref=blog\">Tax1099.com<\/a>, your vendors&#8217; data will be secure. Tax1099.com uses 256-bit security, and encrypts sensitive data. You will also be able to:<\/p>\n<ul>\n<li>Track the opt-in status for all recipients<\/li>\n<li>Provide appropriate portal verbiage to meet publication 1179 guidelines<\/li>\n<li>Offer USPS mail for vendors who do not opt-in.<\/li>\n<\/ul>\n<p>To get started, visit <a href=\"https:\/\/web.tax1099.com\/#\/signup?ref=blog\">Tax1099.com<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Utility bills, pay stubs, bank statements, insurance notifications&#8230; these used to be delivered to you via USPS. Many of these forms are now e-delivered. In contrast, many tax forms are still delivered by mail. Some larger companies use employee portals to deliver 1099 and W-2 forms. What options do smaller companies have for secure electronic [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-92","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>5 Tips for Electronic Delivery of 1099 or W-2 Forms | Tax1099 Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.tax1099.com\/blog\/5-tips-for-electronic-delivery-of-1099-or-w-2-forms\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"5 Tips for Electronic Delivery of 1099 or W-2 Forms | Tax1099 Blog\" \/>\n<meta property=\"og:description\" content=\"Utility bills, pay stubs, bank statements, insurance notifications&#8230; these used to be delivered to you via USPS. Many of these forms are now e-delivered. In contrast, many tax forms are still delivered by mail. Some larger companies use employee portals to deliver 1099 and W-2 forms. 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